Admin assistant cum Receptionist (Temporary)

Admin assistant cum Receptionist (Temporary)Main Job Purpose:ReceptionHandles incoming calls, relays messages & supplies information to callersGreets and announces visitorsResponsible for arranging lunch/tea/coffee for visitorsCo‑ordinates transportation for Employees and visitors.Responsible for assigning office boy/cleaners dutiesResponsible for courier i.e. dispatched of both documents and non‑documentsUpdates and prepares the Monthly AttendanceEnsure optimal services & costs by third party suppliers – grocery, courier, stationery, taxi etc.AdminResponsible for the inventory or stock control of grocery & stationery itemsResponsible for creating admin‑related process flows for streamlining purposesProvides monthly accruals to Finance for admin‑related expensesRegularly updates the Medical Tracker Report for employeesManage 3rd party contracts, providing goods / services (in line with the policy) to manage the company and for the effectiveness of the employeesPrepares the Report as representation for admin expensesProvides executive supportUpon approval, may also assists in other Managers with overflow work, including word processing, data entry, etcKey Responsibilities & SkillsFirst rate listening, grammar, numeracy, comprehension, presentation and communication skillsGathering and sorting dataUtilising computer applicationsPreparing budgets, business documents and reportsBeing congenialKeeping recordsBeing confidentialBeing professional and punctualFollowing and executing company policies and objectivesBeing reasonable and dependableReporting & Communication SkillsReporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal CommunicationAbout The CompanyHire Rightt is a broad based recruitment company offering specialist assistance in the region, providing professional and personal recruitment services, offering flexibility and quality within a cost effective framework.Hire Rightt is recognized as being unique in delivering people solutions from high level strategic planning through to practical day to day support. There are a number of characteristics that make us different.At Hire Rightt our expertise spans the whole lifecycle of an organisation's human resources activities, bringing together best practise recruitment and retention strategies, compensation and benefits advice, learning and development, career development, succession planning and if necessary, outplacement support all under one roof. In this way, our capability uniquely mirrors the full spectrum of HR activities, allowing us to provide a total solution that really meets the organisation's needs.#J-18808-Ljbffr