Administration Assistant/ PRO

Job Description:We are looking for a reliable highly organized individual with great communication skills to join our team as an Administration Assistant/ PRO.This is a full‑time entry‑level position based at our office in Dubai Airport Free Zone. The role offers a permanent contract and requires daily on‑site presence.This role is about assisting the Senior Administration Officer in daily management of administrative services for Airbus Africa and Middle East employees within DAFZA and all concerned authorities inside or outside of the UAE (immigration consulates, municipality, Civil Aviation Authority, etc.).Key Responsibilities:Handle online visa applicationManage e‑wallet and combine expenses report as required by Finance departmentAssist Procurement department with various purchases by raising purchase orders via SAPAdminister the companys parking slot allocation systemManage business cards and other printing press ordersPrepare gate passes and other permits for visitorsSupport the Senior Administration Officer in planning and organising company events and activitiesProvide backup support to the Senior Administration Officer and other secretarial staff during absences or leaveAdminister medical insurance applications and cancellations; update the census list during renewalsCollect, maintain and review employee data for internal reports; assist in developing or refining reporting formats and verifying informationAssist in HR‑related administrative tasks and recruitment projectsPerform general clerical duties including filing, scanning, copying and archivingCarry out other administrative tasks as assignedJob Requirements:Degree or diploma and at least 3 years relevant work experience in DubaiPractical knowledge of UAE immigration rules and proceduresExcellent verbal and written communication skills in English is a mustSpeaking and writing in Arabic is a big advantageGood organisational and interpersonal skills are strongly required.Advanced proficiency in the use of MS Office applications like Excel and Powerpoint or G‑Suite (Google Sheets and Google Slides)This job requires an awareness of any potential compliance risks and a commitment to act with integrity as the foundation for the Companys success, reputation and sustainable growth.Company: Airbus Africa and Middle East FZEEmployment Type: PermanentExperience Level: Entry LevelJob Family: Administration / DocumentationBy submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.Airbus is and always has been committed to equal opportunities for all. As such we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to.At Airbus we support you to work, connect and collaborate more easily and flexibly. Wherever possible we foster flexible working arrangements to stimulate innovative thinking.#J-18808-Ljbffr