Administrator - Pipeline

We are? We are EnerMech, a specialist service company that delivers safe, integrated solutions for complex energy projects. For over 50 years, we've been energizing our clients across the world with unrivaled expertise, equipment, and technology that support the entire asset life cycle - offshore and on land. We enable progress through our three global business lines: Energy Solutions, Infrastructure & Industrial Solutions, and Lifting Solutions. Within these areas, we offer a wide range of services, including cranes, lifting, fluid power, training, equipment rental, pipeline, subsea, process, and valves - all designed to help you optimize performance, enhance reliability, and improve efficiency. With a focus on operational excellence, we deliver value through our customized integrated solutions. This approach reduces risk and enhances efficiencies, making us a leading and trusted partner every step of the way. Diversity & Inclusion EnerMech is dedicated to fostering a diverse and inclusive organization. We believe that diversity enriches our team, and we welcome applications from candidates of all backgrounds, cultures, and identities. Main Responsibilities & Key Result Areas Generic document preparation for the line manager. Port/Site gate pass - Ras Laffan, Offshore, Masaeeid Passes, etc Preparing onshore and offshore passes for field-based personnel (RL & OF card application, cancellation & monitoring) External Training bookings, i.e., BOSIET, FOET, H2S, Defensive Driving courses Offshore medical bookings - OGUK and QELNG OFMC. MEV and RP Visa tracking Tender document preparation support Ensure transportation for mobilizing and demobilizing within ME is arranged on time. PO creation, GRN, and invoice tracking. Cost accruals on the ongoing projects. Weekly cost spend report to the Ops Coordinator for all ongoing projects. Manpower tracker and Onboarding software updating. Manpower Monthly timesheet verifications and compilation for further approval. Pre-job and post-job record scanning and record keeping. Adhering to company and client document control standards Maintain the competency and training register of the PIPS Department Creates and maintains a filing system. Generates Purchase Requisitions and Purchase Orders Assisting the Project Engineers with Invoice Preparation Scanning, printing, and photocopying of documents, Creation of Sales Invoices & Customer Follow-ups. Assist in Audits. Prepare Receivables Watch list reports. Petty cash management. Compliance with the EnerMech Policies and Procedures To undertake any other duties or projects as could reasonably be required. Reliever to Receptionist/Office Admin when required. Personnel and asset tracking and utilization (including certificate management) Qualifications Secondary School qualifications. Degree in administration or similar. Experience working with Microsoft systems- Excel, Word etc Preferred Minimum 2 years of experience in a similar position, preferably in Qatar with an oil and gas company. Commitment to making sure work is done in time for mobilization. Behaviors and Personal Qualities Be able to prioritize tasks. Good communicator Team player Proactive Independent and resourceful Structured, systematic Excellent communication skills Flexible High ethical awareness and integrity