Document controller

Saipemis a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is “One Company” organized into business lines:Asset Based Services ,Drilling ,Energy Carriers ,Offshore Wind ,Sustainable Infrastructures ,Robotics & Industrialized Solutions. Always oriented towards technological innovation, the company’s purpose is “ Engineering for a sustainable future ”. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than50 countriesaround the world and employs about30,000 people of over 130 nationalities.Purpose of the PositionAsDocument Controlleryou will respond/report to theLead DCC / Project Control Managerand be part ofour company’s various projectswithin theProject Control Department.ResponsibilitiesMissionExecute document management workflow both in Home Office, Construction sites and Fabrication Yards in accordance with methods and procedure and using Saipem's toolsTasksOrganize and update Document Registers (both Saipem and Vendors) and Master Data List activitiesCheck quality of document list status, workflows, internal distribution, transmittals, etc.Check formal quality of the documents before uploading into EDMSEnsure tempestive submission and receipt of documents and proper archivingUpload documentation and transmittal to EDMSAssist in vendor documentation managementAssist in system management of Client / Vendor comments and related responsesUpload Project Templates and Contractual Documentation into the systemControl or assist in workflows management and document distributionControl or assist in linking document to activities, to purchase request/order, to plant structure, etc.Control documentation formal correctnessSupport the Project Manager and the Risk Owners in minimizing risk impacts and maximizing opportunities identified within the ProjectSupport in defining, organizing and managing the Final Project documents handover to the ClientWhat are we looking for?EducationBachelor’s Degree in Engineering, Business Administration, Information Management, or a related discipline (Equivalent professional experience in EPC project environments may be considered)ExperienceMinimum 6+ years of experience as a Document Control Coordinator (DCC) or Project Document Controller within Oil & Gas, EPC, or large multidisciplinary projectsProven experience supporting engineering, procurement, construction, and commissioning phases of EPC projectsDemonstrated experience managing Client and Vendor documentation in compliance with contractual and project requirementsLanguagesProficient in English (written and spoken)Ability to communicate effectively with multinational teams, Clients, and VendorsTechnical Skills / KnowledgeStrong knowledge of EPC Project Document Management processes and document lifecycle controlFamiliarity with Project Execution Plans (PEP), Document Management Plans (DMP), and Quality Management SystemsSolid understanding of contractual documentation requirements, document numbering, revision control, and transmittal managementExperience in managing document interfaces across Engineering, Procurement, Construction, and VendorsKnowledge of project close-out documentation and final handover dossiersIT SkillsMicrosoft Office SuiteAdvanced Excel (pivot tables, formulas, tracking logs, status dashboards)Word (formatting, document templates)Power Point (project reporting and presentations)Outlook (professional communication and workflow coordination)Electronic Document Management Systems (EDMS)Strong user experience with EDMS platforms for document control, workflows, approvals, and archivingAbility to manage document uploads, metadata, transmittals, and status reporting within EDMS environmentsWhat Can We Offer To YouPermanent Contract – Project-based positionCorporate Benefits: We offer a comprehensive benefits packageWorking Hours: 45 hours (9 hours x 5 days)Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goalsLocation: Doha, Qatar (Site)We support your development! Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don’t hesitate to apply anyway through our spontaneous application form!We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosyste