Emirati Receptionist

Job DescriptionFor all staff in school we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to ‘amazing learning’ – providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to The Aquila Professional Code of Conduct and commit to promoting our vision – ‘A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress’. Our focus is providing children with amazing learning and to be the school of choice for the community we serve.The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.Key Qualities And SkillsTo be excellent in communication and understanding the English languageTo be able to work independently, swiftly and with very close attention to detail and accuracyTo be able liaise and work alongside a range of people – including pupils - in and out of the school in a relaxed but professional mannerTo use initiative, be flexible, fun, proactive and positiveCore PurposesTo welcome visitors to our school and deal with queries from families, visitors, staff and childrenTo take a varied and active role in the day to day running of our busy schoolSupporting the school in its vision to be the school of choice for the communityTo support the registrar with the requirements of the local regulatorsKey Duties IncludeTo ensure children are safe and well cared for at all timesAnswering the telephone, screening and directing callsCross checking attendance to ensure accurate registration of pupilsUpdating lists, records and contact details to maintain the school databaseTaking and relaying communicationsGreeting visitors and providing refreshmentsProviding information to both callers and visitorsProviding general administrative and clerical support to the leadership of the schoolSupporting with school marketing and admissions activitiesAssisting the registrar with the registration process for new pupils (KHDA registration, documents collection, …etc.)Making sure the pupils’ data on Engage is up to date (addresses, contact numbers, email addresses, …etc.)Assisting the registrar in processing the educational licenses on timeApplying for any special approvals (if applicable) in line with ministry expectationsAssisting the registrar by coordinating with parents regarding required documents so that registrations are completed within agreed timelines, ensuring that the submission of the end of year results, pupils’ promotion & transfer etc. are completed within an agreed time frame.Compiling and generating ministry required pupil records (manual or online records)Assisting with school cover duties when neededIn addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the schoolTo be line managed by the school head of admissionsHolidays- 45 days per yearISP PrinciplesBegin with our children and studentsOur children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.Treat everyone with care and respectWe look after one another, embrace similarities and differences and promote the well‑being of self and others.Operate effectively.We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.Are financially responsible.We make financial choices carefully based on the needs of the children, students and our schools.Learn continuously.Getting better is what drives us. We positively engage with personal and professional development and school improvement.ISP Commitment to Safeguarding PrinciplesISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.ISP Commitment to Diversity, Equity, Inclusion, and BelongingISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disabil