Executive Assistant VA

OverviewJob Title: Executive Assistant VALocation: Dubai UAEIndustry: EngineeringJob Type: Part-TimeReports To: CEO / Managing DirectorJob Summary: A dynamic engineering company based in Dubai UAE is seeking a Part-Time Virtual Executive Assistant to support senior leadership remotely. This role is ideal for a highly organized and reliable individual with experience supporting executives in technical or industrial sectors. You will handle a wide range of administrative scheduling and communication tasks to help drive daily operations forward.ResponsibilitiesCalendar and meeting coordination: Schedule meetings and manage the executives' calendar across multiple time zones; set reminders, prepare agendas, and follow up on action items.Communication management: Monitor and manage email inboxes, flag urgent messages, and draft professional responses; act as a liaison with internal staff, clients, and external partners in the engineering sector.Document and task management: Organize digital files and manage engineering-related documentation (proposals, reports, schedules); track tasks and deadlines using project tools.Travel and logistics: Coordinate travel arrangements and prepare itineraries for meetings, site visits, or conferences in the UAE and abroad.Basic research and reporting: Conduct light research related to vendors, suppliers, or market trends in the engineering field; prepare brief reports or presentation slides.Qualifications2 years of experience as an Executive Assistant or Administrative VA (experience in engineering or technical sectors preferred).Familiarity with construction, mechanical, or infrastructure project environments is a plus.Excellent written and spoken English; Arabic is a bonus.Strong organizational skills and attention to detail.Proficiency in Google Workspace, Microsoft Office, and communication tools (Zoom, Slack, WhatsApp Business).Comfortable working independently with minimal supervision.Availability for part-time hours with overlap during Dubai business hours (GST).Preferred Tools & PlatformsProject management: Asana, ClickUp, TrelloCommunication: Gmail, Zoom, SlackFile management: Google Drive, DropboxCRM or ERP systems (optional): Salesforce, Zoho, SAP#J-18808-Ljbffr