Executive Facilities Management

Job Summary (List Format): Executive Facilities ManagementProvide efficient administrative and operational support to ensure smooth daily office functioning.Coordinate meetings appointments and travel arrangements for staff and management.Maintain and update administrative records files databases and documentation.Handle incoming and outgoing correspondence including emails letters and courier packages.Support onboarding activities for new joiners by preparing workstations arranging system access and ensuring all documentation/tools are ready.Assist in organizing company events workshops and training programs.Ensure compliance with company policies procedures and administrative standards.Liaise with internal departments (HR IT Finance) and external service providers to support office operations.Prepare reports presentations and business documents as required.Monitor and support health safety and security protocols within the office premises.Support HR and line managers with staff leave tracking and maintaining accurate records.Interact with internal stakeholders (department managers HR IT Finance) and external stakeholders (courier services contractors).Utilize proficiency in MS Office applications for documentation and coordination.Demonstrate strong organizational communication and interpersonal skills.Maintain professionalism and discretion in handling confidential information.QualificationsBachelors degree in Business Administration or related field.Minimum 5 years experience in administrative executive support or office management roles.Fluency in spoken and written Arabic and English.SkillsStrong documentation reporting and coordination abilities.Excellent organizational and time-management skills.Ability to work independently and manage multiple priorities.Why JoinOpportunity to work in a structured professional facilities management environment and directly contribute to operational efficiency and stakeholder satisfaction.#J-18808-Ljbffr