Finance and Administration Manager

Position at Al Nibras International Private School LLCFor all staff in school we share a responsibility to ensure that children are always safe and properly supervised. Our school is committed to amazing learning providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to NIS policies and code of conduct and commit to promoting our vision A happy community school with amazing learning at its heart where pupils are empowered to make choices engage in meaningful learning experiences and make exceptional progress.The Finance & Administration Managers role enhances and improves the financial operations and governance of the school environment. This position is responsible for the accounting financial reporting and financial operations of the school including the production of monthly financial reports maintenance of an adequate system of accounting records a comprehensive set of controls to mitigate risk enhance the accuracy of the schools reported financial results and ensure that reported results comply with international financial reporting standards.Key qualities and skillsExcellent communication organizational and people skills at all levelsAbility to collate and analyse dataHealth and Safety AwarenessEnergetic and enthusiasticA dynamic positive approach to deliver the schools visionSelfmotivation and ability to take initiativesCapacity to be flexibleDemonstrate an understanding of and commitment to our best practice modelGood knowledge and information of school operationsAbility to deal effectively with all staffSkilled in the use of finance and accounting system NetSuite experience would be a plusAbility to establish and maintain effective working relationships with staffImportant Skills: Confidentiality enthusiasm imagination energy adaptability patience and responsibilityKey duties includeCore FinanceOversee the operations of the Accounting Department including the design of an organisational structure adequate for achieving the departments goals and objectives.Design internal control systems for all departments to ensure the safeguarding of school assets and monitor and enforce internal controls.Ensure the efficient operation and integration of the accounting system throughout the school.Ensure the timely reporting of all monthly and annual financial information as required by iSP Group and other stakeholders from time to time.Ensure general ledger and financial statements are complete and accurate.Perform general ledger reconciliations including deferred income and other account analysis.Each month end update a month end folder with detailed balance sheet reconciliations for all balance sheet items.Daily cash reporting and monthly bank reconciliationsManage the production of the annual budget and in year forecastsLiaise with banks audit legal and tax providers as necessaryComply with government reporting requirements and tax filingsKPI and performance monitoringManage payables receivables and invoicing functions of the school efficiency.Prepare monthly budget variance reports and work with the Principal on corrective actions.Provide financial analysis for decision support including capital investments pricing decisions and contract negotiations.Ensure the school has the adequate insurance cover at all timesLiaise with suppliers and clients when needed to ensure the smooth running of the day to day operations.Reviewing of operational contracts to ensure best value is achieved.Provide financial analysis for decision support including capital investments pricing decisions and contract negotiations.Prepare and submit payroll to iSP regional teamEnforcing the group Delegation of AuthorityAd hoc duties as requiredSchool Operations & AdministrationSpecific areas of responsibilityICTDetermine with the Regional Head of ICT appropriate IT infrastructure and ensure contractors fulfill installation as per specification agreed.With the Regional Head of ICT ensure resources support and training are provided to enable work colleagues to make the best use of available IT.Ensure contingency plans are in place in the case of technology failure.Raise to Regional Head of ICT any issues relating to ICT from the school perspectiveHealth & Safety (H&S)Work closely with H&S coordinator to ensure that school is H&S compliant from an ISP Group perspective and from a local regulatory perspectiveEnsure that all incidents are recorded in 360 systemReview and allocate Budget accordingly to ensure H&S complianceHRWork with school HR to ensure Group and local regulatory compliance of employeesManage with the support of HR the PRO for the school and ensure government compliance is maintained including reporting and licensing.Ensure that all details that flow from Cezanne to the payroll system are accurate and correctFacilitiesWork with school Facilities Manager to ensure budget is appropriately allocated to ensure the upkeep and maintenance of th