HR Assistant

OverviewWe are looking for a proactive and detail-oriented HR Assistant to support the day-to-day operations of the Human Resources department.The ideal candidate will assist in HR processes including recruitment, onboarding, employee records management and employee engagement activities.This role is vital in ensuring smooth communication and effective administration within the HR function.Duties & ResponsibilitiesAssist with the recruitment process: posting job ads, scheduling interviews and communicating with candidates.Coordinate the onboarding process for new hires including paperwork, orientation and system access.Maintain accurate employee records in HR systems and personnel files.Maintain and generate monthly reports on headcount, renewals, new joiners, vacations, absences, etc.Apply for and coordinate visas in coordination with PRO and work closely with PRO on immigration and labour-related matters.Visa renewals for existing employees and coordinate with the typing center for all visa and quota-related activities in regulations with PROs.Sends schedules and reminders via cc mail regarding: medical exams for new employees and food handlers and bank account openings and other related issues.Responsible for system encoding and approvals for the following transactions: new employee data, HR staff attendance.Coordinate and follow up on travel, airport pickup, visa deposits and accommodation bookings for incoming employees and resigning/terminated employees with Housing Supervisor and Facility department.Conduct spot checks and room inspections of Employee Accommodation with the Housing Supervisor to identify areas/rooms that need improvement and repair; prepare a report to the HR Manager on the inspection results.Collect and check attendance sheets from every department before finalization of salary.Initiate and coordinate various employee engagement programs such as indoor games, annual staff reward and recognition programs, etc.Screens interview candidates and arranges suitable candidate interviews with HO.Track personnel requisitions and ensure vacant positions are filled as per specification.Ensure every new joiner receives a JD on the first day of joining and a signed copy is placed in the employee file.Monitor headcount and keep the HR Manager briefed on changes.Prepare offer letters and ensure compliance with EPZ Salary Structure and Benefits.Coordinate with Recruitment Agencies and applicants regarding status and arrivals.Support line managers during performance appraisal system and documentation.Conduct Orientation for incoming General Staff/Senior Officers/Managers regarding EPZ policies, benefits, forms, insurance policy, code of conduct, etc.Performs other tasks as may be assigned by the Human Resources Manager from time to time.General DutiesPrepare and submit various HR monthly reports relevant to Planning and Higher Management.Present a detailed analysis on the New Hire Departmental Visa costs and all other reports.Generate Promotion Letters, Warning Letters, Termination Letters, Experience Certificates, Salary Certificates, Salary Transfer Letters and NOCs, etc.Memos or Notices on Public Holidays or any special announcements.Daily cash handling (Petty Cash).Communicate effectively with guests, colleagues and superiors.Handle difficult situations effectively.Attend meetings and trainings required by management.Accepts flexible planned work schedule necessary for uninterrupted service to Zoo guests.Continuously seeks to uphold professionalism in own job function.QualificationsBachelor's degree in Human Resources, Business Administration, or related field.1-3 years of experience in an HR support role preferred.Knowledge of HR processes and best practices.Excellent organizational and time management skills.Strong interpersonal and communication skills.High level of discretion and professionalism.#J-18808-Ljbffr