Marketing and Outreach Project Coordinator

Company Description Founded in 1881 by the Paris Chamber of Commerce, HEC Paris is a leading European business school with the ambition to make a positive impact on both business and society. Its mission is driven by a unique "Think, Teach, Act" approach, aimed at fostering a more inclusive, sustainable, and prosperous world. With 167 research professors from around the globe, HEC Paris produces and shares cutting edge knowledge with over 5,000 students from more than 130 countries. Its campus serves as a true laboratory of innovation and dialogue, fully engaged with the world's diversity and global challenges. In 2010, HEC Paris joined Qatar Foundation to bring world class management education programs and research to Doha and the region. Through its portfolio of programs and its local research activities, HEC Paris, Doha contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges. HEC Paris is an exceptional workplace, located in state of the art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris, Doha is a unique opportunity to be part of a close knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility, and Entrepreneurial Spirit. Job Description The Marketing and Outreach Project Coordinator supports the Director of Marketing and Outreach by managing cross functional projects across marketing and events. The role strengthens execution discipline through clear plans, timelines, and stakeholder follow through. It also provides operational coverage during peak periods and team absences, ensuring continuity and premium stakeholder experience. Strategic Project Management Lead assigned projects from brief to delivery, defining scope, milestones, owners, dependencies, and risks. Support the Director with clear project status updates, reporting, and follow up on action items. Act as the central coordination point between teams and maintain visibility on departmental priorities, deliverables, and deadlines; proactively flag risks or bottlenecks and propose practical solutions. Reinforce workflows, templates, and best practices to support consistent delivery standards. Contribute to continuous improvement by identifying recurring operational gaps and recommending scalable solutions. Provide operational coverage during peak periods and team absences, stepping in to keep priority workstreams moving. Cross Departmental Support Provide hands on support across marketing and events as needed, ensuring timely delivery and consistently high quality execution. Support digital marketing and campaign execution across email, web, paid media, and content channels. Coordinate timelines, approvals, publishing schedules, and basic QA (links, tracking, and form testing) during peak periods. Coordinate photo and video production support, including briefing needs, scheduling, logistics, asset collection, version management, and liaison with photographers, videographers, and internal teams. Support the production and quality control of Arabic materials, including drafting, reviewing, and adapting content into Arabic. Support the team in applying brand guidelines consistently. Maintain a simple QA checklist and approval workflow to protect quality and consistency across materials. Support the planning and delivery of priority events when needed - speaker coordination, registration tracking, run of show. Ensure professional communications, seamless logistics, and timely follow up. Coordinate vendors, partners, and internal stakeholders across the Qatar Foundation ecosystem. Reporting & Analytics Prepare consolidated status updates, summaries, and basic reports for the Director. Maintain project trackers and calendars in Teams or SharePoint. Ensure key initiatives are tracked in Salesforce Campaigns with UTMs and clean data for reporting. Produce weekly performance snapshots and monthly insights reports, including clear recommendations and actions. Support market scanning and competitor benchmarking to inform positioning and continuous offer improvement. Deliver weekly project status reports. Qualifications Education and experience Bachelor's degree in marketing, Business, Communications, or related field. 5+ years of relevant experience in project management, digital marketing, and/or events. Experience in higher education or B2B environments preferred. Skills and competencies Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel). Experience with Salesforce (Sales Cloud and/or Marketing Cloud), HubSpot, or similar CRM and marketing automation tools is preferred. C