Office Manager

Founded in 2006 by a group of experienced engineers and architects, AEC has established itself as a leading provider for Engineering and Architectural Services throughout the region.From its humble beginnings with a small team, AEC has grown exponentially and now boasts a workforce of over a hundred professionals, including Engineers, Architects, Analysts, Lawyers, and various other business professionals. This diverse and talented team enables us to deliver comprehensive and integrated so...Read moreSkillsmicrosoft Office 365DescriptionThe Office Manager at Aqleh Engineering Consultant plays a pivotal role in overseeing administrative operations and ensuring efficient workflow across multiple departments. This position serves as a crucial link between procurement, human resources, health & safety, and management. The ideal candidate will be a detail-oriented professional who excels at process management, quality control, and cross-departmental coordination. This position reports directly to management and supervises administrative staff.Job ResponsibilitiesAdministrative OperationsOversee daily office operations and administrative processesSupervise administrative staff and coordinate workflowDevelop and implement efficient administrative proceduresManage office supplies, equipment, and service contractsServe as a liaison between staff, management, and external vendorsPrepare reports and presentations for managementProcurement SupportReview purchasing requests and ensure compliance with company policiesAnalyze vendor proposals and negotiate favorable termsOversee insurance renewals and service contract managementMonitor inventory levels and optimize resource allocationImplement cost-saving initiatives while maintaining quality standardsHuman Resources CoordinationSupport recruitment processes and participate in candidate selectionAssist with onboarding procedures and employee documentationContribute to performance management and professional developmentHelp maintain employee records and ensure compliance with labor regulationsSupport company culture initiatives and employee engagement activitiesWorkplace ManagementEnsure workplace safety compliance and maintain a comfortable work environmentCoordinate facility maintenance and necessary repairsAssist with emergency preparedness and safety protocol implementationMonitor adherence to company policies and proceduresIdentify opportunities for workplace improvementsAssist with budget planning and expense monitoringManage contract renewals and service agreementsMonitor and optimize operational costsEnsure all administrative processes adhere to financial policiesQualifications:Bachelor's degree in business administration, Management, or related field5+ years of experience in office management or administrative leadershipExcellent organizational and multitasking abilitiesStrong attention to detail and problem-solving skillsProficient with office productivity software and management systemsStrong communication skills in English (Arabic proficiency is a plus)Knowledge of UAE labor laws and business regulations#J-18808-Ljbffr