Oliver Wyman - Executive Assistant 1 Year Maternity Leave Cover Dubai or Riyadh

Company:Oliver WymanDescription:Oliver Wyman is a global leader in management consulting. With offices in 70 cities across 30 countries Oliver Wyman combines deep industry knowledge with specialized expertise in strategy operations risk management and organization transformation. The firm has more than 7000 professionals around the world who work with clients to optimize their business improve their operations and risk profile and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wymans thought leadership is evident in our agendasetting books white papers research reports and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies.Oliver Wyman is now looking to recruit an Executive Assistant 1 Year Maternity Leave Cover) to join our Middle East office and be part of our IMEA (India Middle East Africa) team!The role can be based out of Dubai or Riyadh office.Job Overview:The provision of a bilingual (English/Arabic) executive level administrative support to 13 Partner levelconsultants.Hours: 09:00 18:00 with additional hours as neededKey Responsibilities:Business Development:Build relationships with clients and clients EAsUnderstand the business goals and objectives of each supported Partner and help to push them forward proactivelyLead the administrative support of RFPs/tender responsesMaintain and update current list of contacts and business activities in CRM databaseTrack and maintain sales activity/pipeline with each PartnerProactively spot clients that havent been called upon and/or who need follow upExecute requested followup calls for client mailingsAssist the Marketing Department with the coordination of customized mailingsPrepare letters proposals and other documents using Oliver Wyman formatting stylesCalendaring:Maintain diaries for Partners scheduling internal and external meetings communicating with clients and infrastructure staff as appropriateProactively spot opportunities to add internal and external meetings; interviews staff meetings follow upAssist with scheduling for complex projects as requested by the Partner and/or project teamTravel Arrangement:Coordinate travel and accommodation book cars rail tickets etc.Coordinate with mobility and HC to obtain relevant business visas/work permitsDevelop understanding of Partner scheduling and travel preferencesCoordinate travel efficiently by grouping client meetings where possible (youre in Paris to see XYZ Company shall I try to set up a meeting with X Company because we havent spoken to them for three months)Daily administration:Manage documents and project deliverables when requestedNotify staffing and Practice EAs of extensions/renegotiationsManage storage or disposal of confidential client informationAct as central point of contact for all assigned Partner administrative needs liaise with other support departments as necessaryTimesheet and Expense Reporting:Prepare monthly timesheets for each assigned PartnersPrepare all expense reports and/or delegate to a team assistant when necessaryRequest Purchase Orders (POs) as needed for relevant project teamsTeam Support:Provide coverage for EAs who are out of the office to ensure seamless support to Principals/PartnersProvide shortterm coverage for Principals/Partners who may be in the midst of an EA assignment transition or who are new to the FirmProvide training and support to new EAsParticipate in team meetings and projects with an eye to improving processes and the overall performance of the EA teamExperience Required:At least three years experience at working in a similar role.Experience in financial services management consultancy and/or a professional services environment a plusTechnical Skills:Advanced Word PowerPoint and Outlook skills comfortable Excel skillsCreative problem solvingKnowledge of CRM systems (Microsoft Dynamics) Google Drive and SharePoint a plus but not necessaryEnglish and Arabic requiredSkills and Attributes:Positive and proactive while still be collaborativeHighly organized and detailoriented yet operates well within a team as well as independentlyProfessional tactful and able to engage with colleagues at all levels in the firmProblem solver able to work with other teams and staff members effectively to reach a viable solution and goalStrong service focus dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.Excellent communicator and negotiator able to deal effectively with people at all levels across a multicultural environmentMaturity poise and judgmentAbility to maintain and respect confidentialityAbility to think strategically and contribute to development of departmental modelOne who takes constructive feedback in stride and incorporates feedback quicklyAbility to manage a heavy work volume and meet deadlines in an extremely fast paced environmentAbility to underta