Principal Document Controller

Job DescriptionPrincipal Document Controller provides solutions to problems that may be atypical or infrequently occurring based on practice and existing precedents or procedures. The work directly impacts the quality of the team’s work. They communicate technical document control information and suggest improvements to existing processes.ResponsibilitiesGain experience in the following work area: iDocsDevelop basic technical skills to complete assigned workWhen acting as Lead Document Management, in addition:Direct small or medium document management team as Lead Document ControllerLead project as Lead Document Controller, engaging the participation of other disciplinesCoordinate all activities within own discipline and discipline interfaces with other disciplinesLead the document management team of the assigned work area and complete within the planned schedule and budget, in accordance with standards, MDR, and project‑specific procedures and to a high professional standardPlan, organize, and direct all aspects of discipline execution on the assigned project, including scope, deliverables, schedule, and all discipline workforce resources – agree on allocations with the Engineering ManagerEnsure interfaces and deliverables are clearly identifiedMaintain responsibility for progress and productivity, identifying any required corrective actionAct as project‑based discipline point of contact in communications and meetings with the project team, customer, vendor/supplier and/or subcontractor counterparts, and relevant agencies such as certifying authorities, auditors, third parties, etc.Develop the document management execution plan and other associated work instructions to ensure alignment with client requirements and McDermott standardsBecome familiar with specific technical aspects of the contract and project team requirements pertaining to document management and project delivery requirements (standards, procedures, EDMS, formats, etc.)Ensure project EDMS platform is set up to meet client and McDermott technical requirementsManage staffing plans and budgets for projects to ensure appropriate staffing levels and cost managementAdvise project management team on document management issues and interface processes and requirementsEnsure seamless sharing of documentation across all project team members and locations to include MOPEX and JV PartnersAct as a day‑to‑day interface for the client, suppliers, subcontractors, etc., on day‑to‑day document management issuesFacilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the client and suppliers, via the EDMSPrepare, review, and issue defined project reports on document status, including the master document registerSupervise document management personnel on projects and provide timely feedback to the document management department manager of personnel performanceEnsure proper EDMS training of all project personnel as well as training of document management personnel in Document Management procedures and systems (Unifi)Assist in the establishment, maintenance, development, and improvement of document management processes, systems, and toolsParticipate in and lead internal and external audits as requiredProvide regular status reports to Project and Department Management on Project Document Management workload and any issuesEnsure active and frequent engagement with MOPEX counterpart/s for the projectDeliver information required for handover and turnover in accordance with project contractual requirementsArchive project recordsProvide lessons learned from project execution to Project Management and Department ManagementReports to:Project: Lead Document Mgmt./PEM or PMFunctional: Department ManagerLiaise With: Lead Document Management, Project Engineering, Project Management, Department ManagerSupervises: Assigned Document ControllersQualificationsBachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)10‑15 years minimum Document Management experience with a major contractor or consultantGood knowledge of Electronic Database Management System (EDMS) software, MS Office, and AdobeComputer literate in Microsoft programs: Word, Access, PowerPoint, Excel, ProjectWorking knowledge of industry‑utilized EDMS toolsHave wide experience with technical activities, including onshore and offshore operationsExtensive functional, business, industry, and leadership expertiseAbility to work as a team member as well as act as team leaderExcellent organizational and time management skillsDetail‑oriented, dependable, and willing to handle multiple prioritiesSuccessful communication skills, business acumen, and decision‑making capabilityCertified iDocs Trainer (preferable)About UsOur ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet