Production Coordinator

OverviewWe are seeking a highly organized and detail-oriented Production Coordinator to oversee the full physical production lifecycle of media projects. This role is responsible for managing budgets, schedules, staffing, contracts, financial processes, and operational coordination from proposal stage through final delivery and post-production.The ideal candidate has strong production management experience, exceptional attention to detail, and the ability to manage multiple active projects while maintaining cost control, compliance, and operational efficiency.Key ResponsibilitiesProduction & Project ManagementManage the full physical production process including budgeting, cost control, staffing, scheduling, and resource allocationOversee projects from job proposal stage through PR creation (Oracle), contract signing, production execution, invoicing, and supplier paymentsCreate and maintain detailed production budgets, cost reports, and master production schedulesTrack expenses and manage purchase orders, invoices, payroll, and production accountingSubmit and manage financial documentation and receipts in Oracle when requiredEnsure contracts are renewed before expiration for ongoing projectsSupport post-production by managing deliverables, timelines, and cross-department communicationScheduling & ReportingCreate and manage project schedules and operational reports on Monday.comPrepare and maintain weekly progress reports for each project and taskMonitor timelines and ensure all production milestones are achievedSchedule and coordinate internal and external production meetingsOperations & LogisticsCoordinate with department heads to ensure crew requirements and operational needs are metHire and manage production staff, freelance crew, and vendors as requiredOversee location logistics, permits, insurance, equipment rentals, and travel arrangementsEnsure compliance with company policies, contractual obligations, and production standardsDocumentation & ArchivingOrganize and maintain comprehensive production archivesEnsure all project documents, contracts, reports, and media materials are properly archived and accessibleMaintain accurate records in CRM and project management systemsClient & Stakeholder ManagementServe as point of contact for internal stakeholders and external partners regarding production matters, when requiredPrepare visually appealing proposals and presentations when requiredMaintain strong relationships with clients, suppliers, and production partnersRequirementsRequired Skills & QualificationsCore CompetenciesExceptional attention to detail and financial accuracyAdvanced organizational and multitasking skillsAbility to manage multiple productions simultaneouslyStrong problem-solving and decision-making skillsClear and professional communication abilitiesHigh level of accountability and ownershipTechnical SkillsAdvanced knowledge of Microsoft Office or Google WorkspaceStrong spreadsheet and financial reporting skillsUnderstanding of production accounting and budgeting processesPreferred Qualifications3-5+ years of experience in media production management or production account managementExperience working in fast-paced, deadline-driven production environmentsStrong understanding of physical production workflows (pre-production, production, post-production)#J-18808-Ljbffr