Supervisor - Inventory Management

Job title Supervisor – Inventory ManagementJob purpose The Supervisor – Inventory Management is responsible for overseeing and managing inventory operations to ensure optimal equipment availability and utilization across various locations. This role supports the inventory and logistics team by tracking movements, analyzing trends, implementing cost‑effective repositioning strategies, and ensuring timely and accurate updates in the system. The role requires coordination with multiple internal and external stakeholders to meet operational needs and business goals.Main Tasks and ResponsibilitiesInventory Oversight & OptimizationMonitor inventory shortfalls across various locations based on projections and demand patterns.Develop and implement repositioning (repo) plans to optimize inventory levels and container availability.Conduct regular cost comparisons and analysis for repositioning activities to identify savings opportunities.Container and Contract ManagementTrack and analyze aging empty containers (MTYs) and plan for effective repositioning or utilization.Handle on‑hire and off‑hire communications with leasing companies, shipping partners, and agents.File, manage, and update contracts related to inventory and logistics operations, ensuring accuracy and timeliness.System and Process ManagementEnsure accurate and timely updates of inventory in the inventory management system.Perform weekly comparison checks between system data and manual reports to reconcile discrepancies.Maintain organized records of all inventory movements, contract details, and operational updates.Key Performance Indicators (KPIs)Inventory Shortfall: Reduction of shortfalls by 10% per quarter. (Weightage: 20%)Repositioning Plan Compliance: 95% adherence to repo timelines. (Weightage: 20%)Cost Savings: Achieve 5% cost reduction in repositioning expenses quarterly. (Weightage: 20%)Aging Inventory: Decrease aging empty containers by 15% quarterly. (Weightage: 20%)System & Contract Accuracy: 100% accuracy in contract management and weekly inventory system updates. (Weightage: 20%)Key interactions (Internal | External)External: Line’s Agents | Agency | Feeder | POT | POD | POL | Dubai TradeInternal: Finance | Admin | Operations | Commercial | SalesEducation requirementsGraduate level education, Good computer skills (shipping software, inventory module, related logistics/ shipping/ marine certification, MS Office – Excel)Background and experienceCompetencies and skillsMinimum 5 years of experience in MLO/NVOCC shipping industry within Inventory OperationsStrong understanding of inventory flow, port customs, leasing procedures, and documentation requirementsFamiliarity with terminal operating systems, vessel services, and port rotationsExperience in handling high‑volume operational procedures and reportingCore Competencies (Grade E)Integrity & Accountability – Takes ownership of operational decisions, ensures compliance with inventory and shipping protocols.Customer Focus – Understands internal and external stakeholder needs and ensures service reliability through accurate inventory management.Continuous Learning – Proactively updates knowledge in logistics technology, inventory processes, and container operations.Agility – Responds quickly to changing shipment or container conditions and adjusts repositioning strategies accordingly.Collaboration & Communication – Works effectively across departments and with external agents to ensure operational alignment and efficiency.Functional CompetenciesInventory Control – Strong knowledge of container tracking, aging inventory, and system‑based inventory management.Logistics Planning – Ability to plan and execute efficient repositioning and container flow strategies.System & Data Accuracy – Ensures integrity in all system entries and manual reconciliations.Documentation Management – Ensures accuracy and timely updating of contracts and shipping documents.Operational Coordination – Collaborates across multiple teams to support container flow and operational targets.Leadership Competencies (Applicable to Grade E)Team Collaboration – Supports and guides junior staff to improve performance in documentation and inventory operations.Process Discipline – Ensures adherence to SOPs, maintains consistency, and monitors compliance with deadlines and procedures.Result Orientation – Maintains focus on KPIs, proactively addresses operational delays and errors to meet performance goals.Conflict Management – Resolves discrepancies and miscommunications among internal teams and external parties effectively.Planning & Execution – Organizes daily work, manages priorities, and ensures smooth coordination of multiple operational tasks.#J-18808-Ljbffr