Academic Affairs Programs Administrator (UAE Residents)

Academic Affairs Programs Administrator (UAE Residents)Job Title: Academic Affairs Programs Administrator (UAE Residents)Reporting Relationship: Director of Academic AffairsJob Status: Full-timeApplication Deadline: The position is open, until filledAbout UsLocated in Sharjah, United Arab Emirates, and following the successful launch of The Africa Institute in 2018, Global Studies University was established in 2023 as a non-profit institution for higher education by His Highness Sheikh Dr. Sultan bin Muhammad Al-Qasimi, Member of the Supreme Council and Ruler of Sharjah. Visit our website to learn more, gsu.ac.ae.About the PositionThe Academic Affairs Programs Administrator provides high-level executive, academic, and programmatic support to the Office of the Director of Academic Affairs and works closely with the Chancellor’s Office, under the direct supervision of the Director of Academic Affairs.The role is central to the planning and delivery of the university’s intellectual life, academic calendar, and institutional academic engagements, while ensuring the smooth and effective daily operation of the Academic Affairs Office. The incumbent supports the execution of institutional priorities, academic events, and international academic engagement, and plays a key role in coordinating academic activities and initiatives.Key ResponsibilitiesExecutive & Office Operations SupportProvide high-level executive, administrative, and coordination support to the Office of Academic Affairs and the Office of the ChancellorDraft official correspondence, briefing notes, reports, presentations, and academic communications for leadershipTrack academic initiatives, follow up on action items, and ensure deadlines and deliverables are metCoordinate workflows between Academic Affairs and other university units to support smooth operationsSupport the organization, efficiency, and day-to-day management of the Academic Affairs OfficePerform other related duties as assigned by the Director of Academic AffairsAcademic Programs & Partnerships SupportSupport the development and coordination of international academic collaborations and partnership-related activities in close alignment with Academic Affairs prioritiesCoordinate inbound and outbound faculty exchange and academic mobility programs, including liaising with departments, scheduling interviews, and managing academic communicationsServe as the main point of contact for visiting faculty and scholars, providing pre-arrival academic coordination and on-site supportAssist with the coordination of international academic delegations, including scheduling, logistics, and academic program planningMaintain accurate records of international academic engagements, agreements, and visits for institutional reporting and follow-upSupport academic leadership in the preparation of partnership-related academic materials, summaries, and documentationAssist with content related to academic visits and international academic engagement for institutional communication platforms, as neededAcademic Calendar & Institutional CoordinationDevelop, maintain, and oversee the annual academic and institutional events calendarCoordinate scheduling and logistics for seminars, lectures, workshops, conferences, faculty meetings, and institutional academic eventsPrepare official invitations, agendas, programs, and event materials for academic activitiesCoordinate visits of scholars, speakers, and fellows, including schedules, academic engagement, and on-site logisticsManage the daily calendar and priorities of the Director of Academic Affairs, ensuring effective planning and follow-upRequired EducationBachelor’s degree in International Relations, Education, Humanities, Social Sciences, or a related fieldMaster’s degree is an advantageProfessional ExperienceMinimum 5 years of Experience supporting senior leadership in a university, research institute, or academic organization preferable in UAEDemonstrated experience coordinating academic events, programs, or institutional initiativesExperience working with faculty, scholars, or academic units is strongly preferredPrevious experience working in a higher education institution role conducting research and producing summary reports is strongly preferredCompetencies and SkillsStrong organizational and coordination skills with attention to detailExcellent written and verbal communication skills in English (Arabic is a must)Ability to manage multiple priorities in a fast-paced academic environmentExperience leading teams, managing conflict, and driving changeProfessional judgment, discretion, and executive presenceStrong interpersonal skills and ability to work with diverse academic stakeholdersProficiency in MS Office and institutional systemsHow to ApplyIf you are interested, please submit your CV and Cover Letter via email to . Kindly include the position you are applying for in the subject line.Salary and further compensation commensurate with degree and experience.