Administrative Assistant

OverviewReference code: JR126044We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.ResponsibilitiesAssist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests…) maintaining expense sheets and tracking payment progressProcess and monitor invoices, expenses, and other financial documentationProvide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc …)Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutesSupport event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events…)Prepare correspondence, reports, and presentations as neededAssist in planning and organizing visits of visitorsLiaise with HQ, partners and local agencies on various topics including Training arrangementsLiaise with vendors, service providers, and clients as necessary for specific orders and servicesProvide ad-hoc projects support to the office teamPerform general office and clerical duties to ensure the smooth operation of the officeCandidate ProfileBachelor’s degree in Business Administration or related field.Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar roleProven experience as an administrative assistant, office assistant, or in a similar role.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.Effective communication and written skillsVery organized, attention to detailsAbility to work independently and collaboratively in a team environment.Fluent in English (additional language skills such as Italian or Arabic are a plus)#J-18808-Ljbffr