Procurement Expert

1. General Information:Job Title: Procurement ExpertUnit: Procurement Reporting to: Head Of Procurement SectionGrade: – Job Code: –2. Job Objective:To provide advice on all procurement related activities covering procurement planning, supplier management andplanning, contracts, purchasing, spend analysis and cost optimisation, and ensure the effective execution of theprocurement plan in line with NPO’s interests.3. Key Responsibilities/Duties:Strategic:● N/AOperational:● Oversee the development and implementation of the procurement policies, processes, frameworks, toolsand templates.● Oversee the development of NPO’s annual procurement plan, implementation milestones andperformance metrics in coordination with NPO functions.● Ensure the engagement with relevant NPO functions to identify and develop the preferred list of suppliersand initiate the prequalification and registration process.● Build and manage strategic relationships with third party suppliers, monitor contract administrationagainst contract requirements and business needs, escalate any breach in contract to the ProcurementSection Head, and recommend corrective measures.● Oversee and advise on the development of target KPIs for suppliers and conduct the performanceevaluation exercise in collaboration with relevant NPO functions in order to retain high performers andsecure high-quality deliverables.● Provide required advice and support on the supplier database maintenance and updates.● Oversee the development of studies about the latest changes to market trends and their implications onNPO’s day-to-day operations.● Recommend cost reduction strategies based on spending behavior and latest market trends andpredictions.● Recommend strategic partnerships and alternative outsourcing delivery models to optimise costs.● Ensure the collaboration and sharing of insights from the spend analysis and cost optimization exercisewith NPO functions to optimise spending behaviours.● Lead the preparation of sourcing methods including developing RFPs, RFQs, RFIs, etc., ensuring adherenceto supplier selection criteria and selecting preferred suppliers.● Lead all sourcing methods and ensuring full compliance with the approved policies and procedures.● Promote effective competition between invited suppliers and ensure that the required services orproducts are provided alongside the best quotation.● Review framework agreements with suppliers including rate cards and volume limit contracts to facilitatepurchase orders and monitor call-off orders.● Oversee the technical and commercial evaluation of received bids in coordination with relevant NPOfunctions.● Manage the formal communications of awards and ensure the completeness of all required supportingdocuments for suppliers alongside getting the required approvals.● Lead the development of purchase orders, contracts or variation orders, and ensure the effectivemanagement of the overall contract lifecycle.● Lead the disposal of assets in a manner that derives maximum value for NPO within the requiredtimelines in an ethical, legal and systematic manner.People:● N/A4. Professional Experience and Academic Qualifications:Professional Experience:● Minimum of 8 years of relevant experience in developing and executing organisation-wide procurementplans including developing procurement policies, processes, procedures, frameworks, tools, and templates.● Experience in leading the development of annual procurement plans including associated policies,processes, frameworks, tools, and templates.● Knowledge and experience in developing procurement plans, managing relationships with third partysuppliers, monitoring contract administration against contract requirements and business needs, analysingspend behaviour, and developing cost reduction strategies.● Proficiency in English is required, and proficiency in Arabic is preferred.Academic Qualifications:● Bachelor’s Degree in Business Administration, Supply Chain Management, Industrial Engineering, orequivalent.● Master’s Degree in Business Administration, Supply Chain Management, Industrial Engineering, orequivalent from an accredited university is preferred.● Relevant Certification: Certificate in Procurement and Supply Operations, Certified International SourcingManager, Certified Supplier Management Professional, Certified Procurement Professional, or similarcertification from an accredited institution is preferred.5. CompetenciesCompetencyCompetency LevelBasic Intermediate Proficient AdvancedCore CompetenciesWhole Leadership XHuman Centricity XInnovation XCo-creation XExperience Delivery & Impact XTechnical CompetenciesProcurement Planning XTender and Purchasing Management XSupplier Management XContract Management XSpend Analysis and Cost Optimisation XStakeholders Management X#J-18808-Ljbffr