Procurement & Logistics Coordinator

OverviewMake an impact with NTT DATA Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.Your day at NTT DATAThe Procurement & Logistics Coordinator is responsible for coordinating day‑to‑day procurement and logistics activities to ensure timely, compliant, and cost‑effective sourcing and delivery of ICT equipment, software, and services for NTT projects in Saudi Arabia. The role supports purchasing operations, supplier coordination, import logistics, documentation control, and ERP transaction accuracy — enabling on‑time project delivery while ensuring adherence to NTT policies and KSA regulations.Key responsibilitiesProcurement OperationsCreate, issue, and track Purchase Requisitions (PRs) and Purchase Orders (POs) in SAP/Oracle.Collect supplier quotations, perform comparisons, prepare bid tabulations, and submit recommendations.Ensure PO accuracy including pricing, taxes/VAT, Incoterms, delivery addresses, and warranty notes.Follow up on order confirmations, lead times, and delivery commitments.Maintain supplier master data and catalog items.Supplier & Stakeholder CoordinationCoordinate with OEMs, distributors, and service vendors for quotations, deliveries, and after‑sales support.Collaborate with internal teams (Projects, Presales, Finance, Warehouse) on material needs, GRN status, and invoicing.Support filing, retrieval, and maintenance of contract and warranty documents.Logistics & Import ManagementPrepare and verify import documentation (Commercial Invoice, Packing List, COO, HS Codes).Liaise with freight forwarders and customs brokers for clearance, duty/VAT handling, and delivery scheduling.Track shipments end‑to‑end and escalate delays, discrepancies, damages, or DOA cases.Coordinate local deliveries to NTT warehouses, client sites, or project locations.Support warehouse operations including inbound/outbound bookings, GRN preparation, and stock updates.Compliance, Finance & RecordsEnsure compliance with NTT procurement policies, internal audit standards, and KSA regulatory requirements (Customs, ZATCA).Support vendor onboarding (CR, VAT certificate, IBAN, licenses) and maintain accurate records.Assist with three‑way matching (PO–GRN–Invoice), invoice submissions, and payment follow‑ups.Maintain organized documentation for PR/PO files, delivery notes, GRNs, Airway Bills, and Proof of Delivery.Reporting & Continuous ImprovementUpdate trackers for PR/PO status, shipment ETAs, GRNs, and issue logs.Prepare weekly dashboards tracking delivery performance, order status, and pending invoices.Recommend process improvements to reduce cycle time and improve accuracy.To thrive in this role, you need to haveTechnical SkillsPR/PO processing, supplier quote evaluation, shipment trackingInventory and warehouse flow understandingGRN pre‑checks and documentation accuracyCompliance & DocumentationAccurate handling of import documents, VAT, and audit‑ready record keepingSoft SkillsStrong attention to detailEffective communication with internal and external stakeholdersAbility to manage time‑critical tasks and follow throughAnalyticalProficient in Excel (XLOOKUP, VLOOKUP, Pivot Tables)Data accuracy, reconciliation, and reportingAcademic qualifications and certificationsEducation: Diploma or Bachelor’s in Supply Chain, Logistics, Business, or related field.Experience: 2–5 years in procurement or logistics coordination; ICT/Telecom/Systems Integrator experience preferred.Systems: Hands‑on experience with SAP/Oracle ERP and MS Excel; exposure to e‑procurement tools is an advantage.Regulatory Knowledge: Basic understanding of Incoterms, HS Codes, KSA customs processes, and VAT/ZATCA compliance.Certifications (Preferred): CIPS L2/L3, APICS/CSCP (foundation), or recognized logistics diplomas.WorkplaceOn-site WorkingAbout NTT DATANTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world’s leading AI and digital infrastructure providers, with unmatched capabilities in enterprise‑scale AI, cloud, security, connectivity, data centers and application services. Our consulting and industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start‑up partners. NTT DATA is part of NTT Group, which invests over $3 billion each year in R&D.Equal Opportunity EmployerNTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environ